Information System to Manage Stock of Sainsbury-Free-Samples

Question: Develop an Information System to Manage Stock of Sainsbury. Answer: Introduction An information system is becoming a backbone of the organisations as it provides a various set of solutions to the company. An information system is providing a better set of solution to the organisations with the effect of which they can manage their payment system. An information system is one of the aspects without which it would become hard for the banks to process payments, the government would not be able to collect taxes, hospitals would not be able to provide proper treatment to the patients, and it would have become really tough for the supermarkets to maintain the stock in shelves. It is being evaluated that in almost every sector information system is required like it is required in the financial sector, education sector, government sector, healthcare sector, manufacturing sector and almost all type of small and large business. It plays a prominent role for all the businesses and helps them in managing their stocks, orders as well as their payment systems. Hence, a report is developed in which information related to the information system project will be provided which will help the organisation in sustaining and will help in ensuring that it will be able to attain success in the market after applying the project to the workplace. Importance Of Team Negotiation In Project Selection Sainsbury is the organisation which is planning to develop a Management Information System so as to keep the track record of the stock available with it (Coronel Morris, 2016). The company is working towards to develop the project which is effective and will help the same in managing the work and complete the same in a more frequent and effective manner. The selected project will track details of each and every single unit; the track record will be kept with the help of the bar code in which system will manage the counts on the basis of the bar codes swapped. The reason behind developing the project was to ensure that company could remain up to date and should ensure to manage its stock whenever required (Khan, et. al., 2016). Doing so will help the company in providing continuous services to the customers available in the market. The risk of the scarcity of the products and services will be reduced. It was noticed by the management of Sainsbury that person hired by it for the purpose of keeping the track record of the stocks available with the company was not working effectively for the same (Kucherov, Zamulin, 2016). Hence, it has decided to work on the project of management information system so as to ensure that it could maintain a true record and manage the supply of products and services. So as to work on the project, an IT team was hired by Sainsbury to work on the project. In this negotiation was done by the IT team to ensure that the project could be managed in a proper way and all the work could be processed within the deadlines (Chuang, Howley, 2012). There are certain aspects which were taken into consideration in the negotiation, these aspects are: Project should get completed in 2 Months which is equal to 60 days Budget of the project is $50000 Project should be formulated by using the most effective way and path so that it could be completed within the time decided by the company (JIE, 2017) The contract will be formed on fixed basis. Any fluctuations will not be considered in near future. 4 systems will be availed by the company so as to ensure that the project could be processed in an effective way. It is required that a checklist should be prepared at the end of the project to ensure that the each and every requirement of the project should get fulfilled. It is also necessary that the division of work should be done equally so that project team could work effectively on the same (Ajilchi, Kargar, 2015). Project Life Cycle And Its Requirements Managing a project is a very crucial aspect and when it comes to the information system project it becomes more important that all the requirements of the projects should be taken into consideration before processing the same. For a management information system project, one of the most important aspects is time and availability of a proper set of resources (Carvalho, et. al., 2015). It is required that a proper infrastructure should be provided to the team so that they can manage the work effectively. Availability of all set of resources is another aspect which is required to be taken into consideration. Laptops and the internet are the main sources which are required for the project. Selection of appropriate project methodology is another aspect which is required to be focused upon by the project manager (Cengage Lea Schwalbe, 2015). (Coronel Morris, 2016) To ensure that the project could get completed on time it is required that a work breakdown structure should be developed. This will help in maintaining priorities and will help in completing the project on time (Furnham, Gunter, 2015). Focusing upon project life cycle will help in providing a step by step process for the project. It will help in managing the things in the way required so as to complete the project within the deadlines. Project Lifecycle Project lifecycle is a step by step process which helps in developing a framework for the project. It is necessary that a project manager should work on the lifecycle and should prefer to manage the project accordingly (Khan, et. al., 2016). Further discussion will help in developing a better understanding of project life cycle: Initiating Phase: It is necessary that the project should be initiated in which assurance should be made that the purpose of the development of project should remain clear (Kucherov, Zamulin, 2016). The relevant set of information should be gathered in relation to the project which is to be worked upon. In the project of Sainsbury, all the requirements were taken into consideration on the basis of which the project will be initiated. Planning Phase: Planning phase includes, information related to the project and helps in determining all the aspects which will be included in the project. It is important that all the aspects of the project should be planned in the advanced form after which the further decisions for the process of the same should be made (Sikwane, 2016). (Wasson, 2015) Execution Phase: After planning and developing a blueprint for the project it is required that the same should be executed. Execution of all the plans should be done in a proper way. This will help in completing the project in a required form and will help in delivering quality to the same (Pigott, Hobbs, 2011). Project Closure: This is the last step which should be taken into consideration after completion of the project. In the project closure phase, it is required that the project manager should focus on several factors like monitoring, controlling, closure and review of the project. These aspects will help in managing the project in a proper as well as effective way. These are several phases of project life cycle which are required to be focused upon by the project so as to ensure that the project could get completed in an effective and appropriate way (Chuang, Howley, 2012). Work Breakdown Structure Work Breakdown structure of the project helps in determining the priorities of the work in a project management aspect (JIE, 2017). For a project manager, one of the most important aspects is bifurcating project activities, according to the priorities and providing the date of initiation and the date of completion of that particular task. Such type of aspects helps in providing an assurance that the project will get completed within the required dates. Work breakdown structure also helps in ensuring that the project could get completed within the budget developed (Ajilchi, Kargar, 2015). S. No. Activities of Project Initiation Date Completion Date 0 Information System Project for Sainsbury 7-01-2017 7-01-2017 1 Information Gathering 7-01-2017 7-10-2017 2 Adoption of all the Important Aspects 7-10-2017 5-20-2017 2.1 Project Goal Setting 7-10-2017 7-14-2017 2.2 Analysis of Project Requirement 7-14-2017 7-16-2017 2.3 Organizational Process Research 7-16-2017 7-18-2017 2.4 Process Flow Indication 7-18-2017 7-20-2017 3 Developing Project Plan 7-20-2017 7-30-2017 3.1 Preparation of Timeframe 7-20-2017 7-22-2017 3.2 Identification of Deliveries 7-22-2017 7-24-2017 3.3 Developing Modules 7-24-2017 7-27-2017 3.4 Activity Division 7-27-2017 7-30-2017 3.5 Priority Setting 7-30-2017 7-30-2017 3.5.1 Presenting Graphically 7-30-2017 8-05-2017 4 Executing Plans 8-05-2017 8-20-2017 4.1 Introducing Software 8-05-2017 8-06-2017 4.2 Preparing Project Structure 8-06-2017 8-07-2017 4.3 Programming 8-07-2017 8-08-2017 4.4 Running Codes 8-08-2017 8-20-2017 5 Project Closure 8-20-2017 8-30-2017 5.1 Checklist development 8-20-2017 8-22-2017 5.2 Monitoring and Controlling 8-22-2017 8-24-2017 5.3 Management Report Development 8-24-2017 8-25-2017 5.4 Testing/Removing Bugs 8-25-2017 8-29-2017 6 Closing/Terminating 8-29-2017 8-30-2017 Gantt Chart (Carvalho, et. al., 2015) The above Gantt chart is showing the schedule for the project. With the help of the above Gantt chart bifurcation of each and every activity could be seen in an appropriate way (Cengage Lea Schwalbe, 2015). The Gantt chart developed by the project manager will provide a proper direction on the basis of which further project will be processed in an appropriate as well as in an effective way. Scope Sainsbury was planning to work on the project so as to manage the stock. An information system will be developed which will help Sainsbury to manage the stock and to evaluate all the aspects which are required. This project will help in managing the stock and will help in determining the requirements of the workplace. Such type of aspects helps in fulfilling the requirement of the people available in the market. The scope of this project is to manage the work process and to ensure that stock available with the company could be managed also to ensure that demand and supply of the company could be managed in an appropriate as well as in the way which is required by the market (Coronel Morris, 2016). Project Budget ACTIVITIES EXPENSES($) Project Performa 15000 Developing Modules 5000 IT team members Fees 20000 Purchasing Systems 5000 Misc. Expenses 5000 Total 50000 The budget developed will help in managing the things in an appropriate way. This budget will provide a direction to the project management team that on which aspects how much expenses are required to be paid. This budget will help in reducing the unnecessary costs which could incur in the project in near future (Furnham, Gunter, 2015). Project Management Model Information system project will be developed for Sainsbury so that its inventory and stock could get managed in a proper way. To manage the project in a proper way it is required that an appropriate project management model should be chosen by the project manager (Khan, et. al., 2016). To make the assurance for this system configuration and development model is chosen by the project manager. To ensure that the project could be completed in a proper and quality could get delivered system configuration and development will be applied. (Kucherov, Zamulin, 2016) Project Management Plan Project management is the process which will help in delivering all the activities in a right order. Developing a project plan and initiating all the aspects in an appropriate way will help the project manager in fulfilling project requirements. Although a proper project plan was shown in work breakdown structure and in the Gantt chart developed by the project manager. It is required that a project manager should work towards evaluate all the critical aspects of the project. These aspects will be shown in the project plan developed (Sikwane, 2016). For a successful project, it is required that human resource planning should be done in an appropriate way. Then a work management plan should be developed Then time management plan will be developed by the project manager After time management plan it is required that a cost management plan should be developed After this, an information management plan will be developed Then the next step is to develop a risk management plan (Wasson, 2015) And the last step is to develop a quality management plan which will help in managing the quality of the project. Critical Path (Pigott, Hobbs, 2011) Critical path method is the method which is used by the project manager to provide a proper support. It is necessary that a proper path should be used by the project manager to formulate the project (Chuang, Howley, 2012). Applying the shortest and most appropriate path will help the project manager to manage the things in a proper way. Critical path method helps in estimating the critical path and the path which is most suitable for the completion of the project. It is required that the project manager should choose and apply the most appropriate path so as to manage the project and to complete the same within the time period decided by the project manager and the company. Critical path method will help in managing the things according to the time decided and will help in managing the project within the budget decided (JIE, 2017) Conclusion At the end, it could be concluded that the project which is developed by the project manager will provide a proper set of help and support to Sainsbury. It is required that a project manager should consider each and every aspect which is provided in the report. Work breakdown structure helps in developing a project plan also provides a direction moving on which will help the company in developing a quality project. Critical path method is the most appropriate method which could be used by the project manager to manage the project in the direction planned by the same. The project plan is one of the most effective aspects which could be used to manage the things in a right order. Development of the budget is another aspect which is required to be focused upon by the project manager. A budget helps in providing a set direction with the help of which project manager could reduce the unnecessary expenses which could incur in the project in near future. Gantt chart helps in ensuring that t he project team could work properly on the project and project requirements could be fulfilled in an appropriate and effective way. References Ajilchi, B. and Kargar, F.R., (2015). 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